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Solution · Finance & People
Asset management from purchase order to disposal
Most companies track assets twice: finance keeps a depreciation spreadsheet, operations keeps a list of equipment and when it was last serviced. Neither agrees with the other, and neither knows where half the laptops are.
Overview
Why this area matters
ERP asset management creates the asset from the vendor bill, depreciates it automatically, schedules its maintenance and records who has it, so finance and operations work from one register.
01Typical problems
Signs the current setup has run out of road
01
Spreadsheet registers
Depreciation calculated and posted by hand.
02
Missing equipment
No record of who holds or where an asset is.
03
Reactive maintenance
Breakdowns instead of planned servicing.
04
Disposal errors
Sold or scrapped assets left on the books.
02Capabilities
What a well-built setup includes
01
Asset from bill
Assets created from vendor bill lines with cost, date and category.
02
Depreciation
Straight-line, declining balance and custom schedules posted automatically.
03
Maintenance
Preventive schedules and corrective requests per piece of equipment.
04
Assignment
Equipment assigned to employees, departments or locations.
05
Disposal and revaluation
Sales, write-offs and revaluations with correct accounting entries.
06
Reporting
Asset register, depreciation schedules and maintenance history.
03Workflow
How the process runs end to end
- 01
Acquire
Purchase order and vendor bill create the asset.
- 02
Assign
Asset linked to a person, team or location.
- 03
Depreciate
Entries posted every period automatically.
- 04
Maintain
Planned and corrective maintenance logged.
- 05
Dispose
Sale or write-off closes the asset correctly.
04 — Technical notes
Design decisions worth getting right
Tax and book depreciation often differ; the setup should support separate methods or adjustments where your jurisdiction requires them.
Migrating existing assets needs cost, accumulated depreciation and remaining life per asset, reconciled to the balance sheet before go-live.
Where it applies
Industries, integrations and services
Integrations
Odoo applications
Insights
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FAQ
Frequently asked questions
Can we migrate assets mid-life?
Yes, with original cost, accumulated depreciation and remaining useful life for each asset.
Can we track IT equipment given to staff?
Yes, through equipment assignment to employees with history.
Does it handle leased assets?
Lease accounting can be configured, but IFRS 16 / ASC 842 requirements should be confirmed with your accountant.
Next step
Assets living in spreadsheets?
We will show how one asset register serves finance and operations.