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Solution · Operations
Purchase management with control and less chasing
Purchasing touches cash, inventory and supplier relationships. When it runs on email and spreadsheets, approvals stall, prices drift and invoices arrive for things nobody remembers ordering.
Overview
Why this area matters
ERP purchasing connects demand, approvals, orders, receipts and invoices, so every bill can be matched to what was ordered and received.
01Typical problems
Signs the current setup has run out of road
01
Maverick spend
Purchases made without approval or outside agreed suppliers.
02
Price drift
Paying different prices for the same item.
03
Invoice mismatches
Bills that don't match orders or receipts.
04
Late suppliers
No measure of supplier performance.
02Capabilities
What a well-built setup includes
01
Requisitions
Internal requests converted to purchase orders.
02
Approval rules
Thresholds by amount, category or department.
03
RFQs and tenders
Compare supplier quotes before ordering.
04
Vendor price lists
Agreed prices and lead times per supplier.
05
Three-way matching
Bills checked against orders and receipts.
06
Supplier scorecards
On-time, in-full and quality metrics.
03Workflow
How the process runs end to end
- 01
Request
Need raised by user, reorder rule or MRP.
- 02
Approve
Routed by rule to the right approver.
- 03
Order
PO sent to supplier with agreed terms.
- 04
Receive
Goods or services confirmed.
- 05
Match and pay
Bill matched and scheduled for payment.
04 — Technical notes
Design decisions worth getting right
Control policies — whether bills are matched against ordered or received quantities — are configured per product category, allowing services and goods to follow different rules.
Approval thresholds should be configuration, not code, so finance can adjust them as the business grows.
Where it applies
Industries, integrations and services
Integrations
Odoo applications
Insights
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FAQ
Frequently asked questions
Can we set approval limits?
Yes, by amount, category, department or user.
Can suppliers confirm orders online?
Through a supplier portal or emailed confirmations.
Can AI read supplier invoices?
Yes, document processing can extract bill data for matching, with human review.
Next step
Need better control of spending?
We will review your procure-to-pay process.