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Integration · Payments
Stripe ERP integration that makes payouts reconcile
Stripe makes taking payments easy. Reconciling them is harder: a single payout bundles many charges, refunds, fees and disputes, and finance needs to tie each one to an invoice.
Overview
What this integration is for
We integrate Stripe with your ERP using webhooks and balance transactions so every payment, fee and payout lands in the right place.
01Data
What data syncs, and in which direction
| Entity | Direction | Notes |
|---|---|---|
| Payments | App → ERP | Successful charges and payment intents registered against invoices or orders. |
| Payment links / invoices | ERP → App | ERP invoices can generate Stripe payment links or invoices. |
| Refunds | ⇄ Both | Refunds initiated in either system are mirrored. |
| Disputes | App → ERP | Chargebacks flagged on the customer and invoice. |
| Fees | App → ERP | Processing fees posted to expense accounts. |
| Payouts | App → ERP | Payouts matched to bank deposits through a clearing account. |
02Use cases
Common use cases
01
Online invoice payment
Customers pay ERP invoices by card via Stripe.
02
Subscription billing
Recurring charges reflected in ERP revenue and receivables.
03
Payout reconciliation
Bank deposits matched automatically.
03 — Architecture
API architecture
Stripe webhooks (payment succeeded, refund, dispute, payout paid) are verified and queued. For reconciliation, the integration reads balance transactions for each payout, which list every charge, refund and fee included.
Payments post to a Stripe clearing account; payouts move the net balance to the bank account, so the bank statement matches a single ERP entry.
04Reliability
Authentication, errors and retries
01
Authentication
Restricted API keys limited to the resources required, stored in a secrets manager. Webhook endpoints use signing secrets.
02
Error handling
Events are processed idempotently by event ID. Payments that cannot be matched to an invoice are placed in an unmatched queue for finance.
03
Retry strategy
Outbound calls use Stripe idempotency keys so retries are safe. Stripe itself retries failed webhook deliveries; our endpoint acknowledges only after the event is stored.
05 — Data mapping
Field mapping essentials
| Stripe | ERP |
|---|---|
| PaymentIntent / Charge | Customer payment |
| metadata.invoice_ref | ERP invoiceSet when payment is created |
| balance_transaction.fee | Bank fees expense |
| Payout | Bank transfer from clearing |
| Dispute | Activity / receivable flag |
06 — Automation
Automation opportunities
- Mark invoices paid as soon as payment succeeds
- Send payment links with invoice emails
- Notify finance and sales when a dispute is opened
- Reconcile each payout automatically on arrival
07 — Security
Security considerations
Card data never touches the ERP; Stripe handles it. Webhook signatures are verified, and API keys are restricted and rotated.
Related
Where this integration fits
Other integrations
Often connected together
PayPalPayPal payments, refunds, fees and settlements reconciled with ERP orders and invoices.ShopifyOrders, customers, products, stock and fulfilment synchronised between Shopify and your ERP.QuickBooksQuickBooks Online integration for transitions, subsidiaries or migration of accounting data.XeroXero integration for invoices, bills, contacts and payments, or migration to ERP accounting.
Insights
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FAQ
Frequently asked questions
Can customers pay ERP invoices with Stripe?
Yes, via payment links or a portal payment provider.
How are Stripe fees handled?
Fees are posted separately from the balance transactions so revenue stays gross.
Do you support Stripe subscriptions?
Yes, with invoices and payments synchronised; we decide which system owns the subscription logic.
Next step
Connecting Stripe to your ERP?
Tell us your volumes, channels and data rules. We will outline the architecture and the risks before anything is built.